WORLD CONFERENCE
ON LUNG HEALTH 2022

Virtual Event

November 8-11

Main Conference Submissions

Satellite Sessions submissions are currently open until 25 August 2022. Submissions for Abstracts, Symposia, Post-graduate Courses and Workshops are closed.

There may be a second round of satellite session submissions between 1 July and 25 August, upon availability.

Scientific Sessions

Satellite Session

A Satellite Session is either an educational or an industry organised activity that is supported by individuals, non-profit groups, organisations or commercial entities. Satellite sessions are 60- or 90-minutes long and are scheduled outside of the official hours of the core programme.

Abstract

An Abstract is a brief summary of scientific research or an analysis on a specific topic. Once submitted, abstracts are peer-reviewed and, if accepted, are organised by track and core content into oral or e-poster sessions by the Coordinating Committee of Scientific Activities (CCSA). Submissions are closed.

Post-graduate Course

A Post-graduate Course is an educational and informative session that is up to three-hours long with presentations. Post-graduate courses will be held as pre- and post-conference activities running from October to December. Submissions are closed.

Workshop

A Workshop is a practical and audience-engaging session that is up to three-hours long, including presentations and practical exercises. Workshops will be held as pre- and post-conference activities running from October to December. Submissions are closed.

Symposium

A Symposium is an 80-minute session with up to five speakers on a specific topic but with different perspectives and/or settings. Once submitted, symposium submissions are peer-reviewed and, if accepted, organised by track and core content by the CCSA. Submissions are closed.

Abstract Submission Guidelines

Submissions of abstracts, symposia, post-graduate courses and workshops  are now closed.

All abstracts must present original research and at least preliminary results; abstracts reporting data pending will not be accepted. Submission implies that the material has not previously been presented or published elsewhere before presentation at the Union World Conference on Lung Health 2022. Abstracts are placed under embargo until they are presented at the conference.

SELECTION REVIEW SYSTEM

The Coordinating Committee of Scientific Activities (CCSA) of the Union World Conference base their programme selection decisions according to a pre-defined review system below.

LIST OF TRACKS

Your abstract must be submitted under one of the official tracks of the conference. You can view the list of tracks here.

ABSTRACT REVIEW SYSTEM 
TOPICS TO BE SCORED EXPECTED SCORING

Relevance

The research question is relevant. The study/intervention addresses current, relevant scientific or public health issues; the study/intervention findings are important and will likely contribute to new knowledge, practice, policies or programmes.

0 = not described/irrelevant
1 = minimal relevance
2 = somewhat relevant
3 = relevant
4 = very relevant
5 = extremely relevant
(Weight = 1.0)

Methods /intervention or response

The study design/intervention is appropriate, given the objectives/challenges.

0 = not described
1 = very poor
2 = poor
3 = average
4 = above average
5 = excellent
(Weight = 1.0)

Results/impact

Results/impact are in line with the analysis methodology and objectives; scope, generalisability, feasibility and robustness of findings are satisfactory.

0 = not described
1 = very poor
2 = poor
3 = average
4 = above average
5 = excellent
(Weight = 1.0)

Clarity of the message

The study’s objectives/challenges or working hypotheses are clearly stated. The text is concise and objective, the conclusions are clear and congruent with the results and the final overall message is clear.

0 = Unable to understand abstract/no conclusions
1 = very poor (i.e. Abstract is confusing. Conclusions not supported by results)
2 = poor
3 = average
4 = above average
5 = excellent (i.e. Abstract exceptionally well written. Conclusions congruent with results)
(Weight = 0.5)

Originality

The study, methodology/implementation, context and/or findings are new or novel.

0 = not described
1 = very poor
2 = poor
3 = average
4 = above average
5 = extremely novel
(Weight = 0.5)

Stigmatising language

Please follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications. Key stigmatising words/phrases will be highlighted by the system for reviewers to consider.

-1 = yes
0 = no
(Weight = 1)

Maximum Score: 20

ABSTRACT GUIDELINES
Please read the abstract guidelines below carefully before submitting.

8 – 11 November 2022

  • Oral abstract session
  • E-poster session

This year’s conference will be virtual. Oral abstract and e-poster presentations will be pre-recorded in September and uploaded via a dedicated conference platform. Technical specifications will be provided at a later stage to help speakers prepare.

  • For oral abstract sessions, presenters will be required to attend (be online/participate in) the broadcast of their presentation during the virtual conference and participate in the live discussion that will take place at the close of each abstract session.
  • E-poster presenters will be required to address written comments and questions which may be raised on their e-poster in the virtual conference platform during the conference. This will not be a live interaction so presenters can choose to do this in their time zone during conference days.

Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process.

The list of tracks are available here.

Please type the title of the abstract in upper and lower case, using capitals only for the first word, acronyms and proper nouns. Titles of more than 25 words (110 characters and spaces) will be truncated.

Please provide a 50-word summary of your abstract for publication on the online programme, prior to the lifting of the conference embargo. This should not include any results but should provide information of relevance to assist delegates in selecting sessions of interest.

·       The abstract text should not exceed 300 words. Abstracts of more than 300 words will be truncated.

·       Please note that affiliations don’t count as part of the 300 words. Abstracts must be submitted in English only. No simultaneous interpretation will be provided for the conference.

·       Use the formatting options provided to insert symbols, accents and special formatting (e.g., italics, bold, β, μ, etc.).

·       Authors are responsible for proofreading and submitting an abstract without errors, as they will be reproduced in the form they were submitted.

·       Abbreviations and acronyms must be written out in full at the first mention in the text.

The 2021 Conference Abstract Book is available here for your reference.

All submitters can choose out of two abstract categories:

Category 1: Scientific Research

This category is for reporting scientific and public health evaluations as well as operational research. Abstracts in Category 1 should be organised as follows:

– Background: State the study objectives, study question/hypothesis or describe the challenge addressed by the research.
– Design/Methods: Describe study design, setting, desired outcomes, procedures and techniques used to collect and analyse data. Include a description of appropriate statistical analysis.
– Results: Present specific findings to date.
– Conclusions: Describe the implications of the results presented and summarise key recommendations. Explain specific findings on how the research addressed the study question or challenge.

Category 2: Public Health Practice

This category is for reporting experiences in overcoming policy or programme barriers and demonstrating best practices in implementing effective prevention and control programming. This includes identification of service delivery issues and the presentation of evidence-based practices that programmes have adopted. Abstracts in Category 2 should be organised as follows:

– Background and challenges to implementation: Identify the context and the specific challenges to programme implementation.
– Intervention or response: How was the challenge overcome? Detail the methods, activities and implementation steps used to overcome the challenge. Describe the procedures and techniques used to collect and analyse information that informed your conclusions.
– Results/Impact: Describe the results and impact of the project. Explain the potential application or benefit to other programmes. Define what worked, what did not work and the evidence that led to this determination.
– Conclusions: Describe the public health practice implications of the results and summarise key recommendations. Highlight opportunities for future programme practice and implications for other programmes or setting

  • Authors may submit one table or one figure per abstract. If more than one table or figure are submitted, one of them will be deleted.
  • Tables should be smaller than 10 rows x 10 columns.
If you wish to submit a table with your abstract, click on the “Insert Table” icon on the pink ribbon.
  • If you wish to submit a figure/image with your abstract, click on the “Insert Image” icon .
  • The maximum file size of each figure/image is 5 MB. The maximum pixel size of the figure/image is 600(w) x 800(h) pixels.
  • You may upload graphs in JPG, GIF or PNG format.
  • The graphic content must be clearly legible when previewing the abstract.
  • Recommended resolution: min. 150 dpi, 300 dpi for images, 600 dpi for line art (charts). Low-resolution images will not be included in the Abstract Book.
  • Please do not upload the text of your abstract as an attachment. Uploaded abstracts will not be considered.
  • Please note that tables and figures are reproduced in a single column with the abstract and that legibility is the responsibility of the author. We recommend that you use a sans serif (Arial or Calibri) font for clarity.
  • A maximum of 12 authors will be allowed.
  • If all authors belong to a single institution, you do not need to create new affiliations for each author. Click on “Institutes” to prefill the form.
  • The corresponding author is responsible for the abstract content. S/he is the contact person for submission and communication purposes and is also responsible for disseminating information related to the abstract to the co-authors.
  • A listed co-author other than the corresponding author may register and present the study at the conference.
  • Once the abstract is submitted and reviewed, the list of co-authors can no longer be amended. Please make sure there is no oversight in the final list of co-authors before proceeding with the submission.

A biography of no more than 100 words must be submitted by the proposed presenter.

·       Online submissions are now closed (Deadline was 12 May 2022)

·       The corresponding author will receive an email confirming that the submitted abstract has been received.

·       An abstract should be submitted only once and only one or two tracks: resubmission is not permitted. Please refrain from submitting multiple abstracts on the same topic by varying the authors or under different titles with only minor word changes. Please also refrain from submitting multiple abstracts on the same study with the same first author. In such cases, all of the submissions on that topic will be automatically rejected.

·       Abstracts submitted by email will not be considered.

·       All authors are first-time users as this is a newly introduced submission platform and they will need to create an account to be able to submit an abstract.

·       Please do not submit an abstract if none of the authors intends to present it virtually, in the event that it is accepted.

·       It is the responsibility of the authors to save a copy of their abstract as submitted. The Conference Secretariat will not share copies of the abstracts.

All submitted abstracts will be sent for peer review to a panel of international experts in the fields of TB, adult & child lung health, HIV and tobacco control. Each abstract will be reviewed and scored by at least three reviewers. The scores will then be submitted to the members of the Coordinating Committee of Scientific Activities (CCSA), who will determine which abstracts are accepted and whether they are best suited for oral abstract presentation sessions or e-poster sessions.

The Union is committed to promoting people-centred language in all conference abstracts and presentations. When drafting your submissions, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.

Please note, proposals using stigmatising language will be penalised in the review process.

Below is the list of stigmatising words which will be highlighted for reviewers for consideration:

–        TB suspect (recommended alternatives: person to be evaluated for TB/ person with TB symptoms/presumptive TB)

–        Compliance / Non-compliance

–        Defaulter / Default (recommended alternatives: person lost to follow-up/treatment non-completion);

–        TB Control (recommended alternative: TB prevention and care)

–        Patient / TB patient / Patient-centred care (recommended alternatives: person with TB/ person affected by TB/ person-centered care

–        Alien resident

–        Illegal /Alien

–        He/His / She/Her (recommended alternatives: they/them/ theirs)

Abstract authors must have obtained ethical clearance for their abstract before submission. Research presented in the abstract must have been conducted in accordance with the principles of the Declaration of Helsinki of World Medical Association. The CCSA may contact you to enquire further into ethical aspects when reviewing the abstract. This does not apply to public health practice abstracts.

Please make sure that you enter the active email address of the corresponding authors as all communication will be made with the email addresses you enter. To facilitate access to our submission, registration and conference virtual platforms, each presenter must use one single email address for identification purpose.

  • Corresponding authors will be notified of the status of their abstracts by the end of June. Please make sure you inform the co-authors of the submission status of your abstract.
  • If your abstract has been allocated to a specific session, please note that it will not be possible to change the date, time or type of session. Any allocation is final. A co-author or colleague can present on your behalf if you are not available on the assigned date and time.
  • Abstracts that are not accepted cannot be reconsidered for review or presentation at the conference.

All accepted and presented abstracts will be included in the Abstract Book, which is a supplement to the International Journal of Tuberculosis and Lung Disease (IJTLD). The Abstract Book will be made available online for download from the website at the conclusion of the conference. Accepted abstracts which will ultimately not presented at the conference will not be included in the Abstract Book.

  • All abstract presenters must register to present and attend the conference.
  • All delegates registered to the conference can attend all abstract sessions.

If selected, the abstract presenters agree to the attached information relating to the release, recording and publication of their presentation and session.

Session Submission Guidelines

Satellite sessions are open until 25 August 2022.

Important note:

  • As the conference will be virtual, please be mindful of the chairs and speakers you will be proposing and their time zones. According to the format of your session, they may be required to introduce, moderate and/or attend a live Q&A. All sessions will be scheduled based on the Central European Time zone (CET).
  • IMPORTANT: Chairs and speakers are required to register to attend the conference, including for sessions they will be contributing to. This is not the case for Post-graduate Courses & Workshops.

LIST OF TRACKS

Your session must be submitted under one of the official tracks of the conference. You can view the list of tracks here.

SELECTION REVIEW SYSTEM

The Coordinating Committee of Scientific Activities (CCSA) of the Union World Conference base their programme selection decisions according to a pre-defined review system.

SATELLITE SESSION GUIDELINES

8-11 November 2022

Session submitters will be able to mention their preferred date of presentation, but the CCSA reserves the right to offer another date to minimise conflict in the programme and maximise attendance.  

Satellite sessions are solely scheduled outside of core conference hours for 60 minutes in the morning from 09:45 to 10:45 or 90 minutes in the afternoon from 18:15 to 19:45.

Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process.

The list of tracks are available here.

  • Educational
  • Industry

The formats offered for satellite sessions are either:

  • A 60-minute fully pre-recorded morning session including an introduction and a set of presentations.
  • Or a 90-minute afternoon session including a live introduction, a set of pre-recorded presentations and a live Q&A.

Satellite Sessions should have one or two chairs. They will be responsible for coordinating the session, communicating with speakers, promptly informing the Secretariat about changes, and introducing and chairing or co-chairing the session.

The maximum number of presentations is five. A minimum of four and maximum of five speakers is required. Chairs are not included in this speaker count.

The Union offers to individuals, non-profit groups, organisations, or commercial entities the opportunity to showcase their work, research and programmes, or draw more attention to a specific subject or area by organising a satellite session. The sponsor of a satellite session is to be identified and mentioned in the submission form. Satellite sessions not including sponsor information will not be considered for review.

Describe the overall objectives of the session in 150 words or less (minimum of 10, maximum of 150).

A short description of 100 words or fewer should be submitted for each presentation. The presentation description will be considered for publication in the online programme.

A biography of no more than 100 words must be submitted for each proposed speaker. The biography will be considered for publication in the online programme.

Satellite sessions submitted by 30 June will receive notification by 11 July. If there are spaces remaining, there will be a second round of satellite session submissions between 1 July and 25 August. Notifications for the second round will be sent by 1 September.

As the conference will be virtual, early submissions are strongly recommended to allow sufficient time for the upload and recording of the presentations of your session usually scheduled in September.

The session will be reviewed for compliance with The Union’s mission and vision. There will be two rounds of reviews and notifications (see the section above). Proposals submitted in the first round will be given priority in slot selection.

The Union is committed to promoting people-centred language in all conference abstracts and presentations. When drafting your submissions, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.

Please note, proposals using stigmatising language will be penalised in the review process.

Below is the list of stigmatising words which will be highlighted for reviewers for consideration:

–        TB suspect (recommended alternatives: person to be evaluated for TB/ person with TB symptoms/presumptive TB)

–        Compliance / Non-compliance

–        Defaulter / Default (recommended alternatives: person lost to follow-up/treatment non-completion);

–        TB Control (recommended alternative: TB prevention and care)

–        Patient / TB patient / Patient-centred care (recommended alternatives: person with TB/ person affected by TB/ person-centered care

–        Alien resident

–        Illegal /Alien

–        He/His / She/Her (recommended alternatives: they/them/ theirs)

Please make sure that you enter the active email address of each chair and speaker. All communication will be made to this email address.

IMPORTANT: Each chair and speaker must use one single email address for identification purposes in our submission, registration and conference virtual platforms. Otherwise, the system will not recognise the user.

Notifications for the first round of submissions will be emailed by 11 July.

Notifications for the second round of submissions will be emailed by 1 September

The satellite session organiser should ensure costs of registration for the speakers and chairpersons will be covered, whether they are financially responsible or the speakers and chairpersons pay for themselves.

Full session payment should be made within six weeks of approval. If no payment is received, the slot will be allocated to another proposal.

If selected, the session chairs, speakers and sponsors agree to the attached information relating to the release, recording and publication of their presentation and session.

SATELLITE SESSION SUBMISSION

Having carefully reviewed the guidelines, tracks and review criteria, please consult the below fees and make your submission here:

MORNING (60 MINUTES) PRIME TIME (90 MINUTES)
NGO rate*
NGO rate*
Less than 100 participants
€ 6,000
€ 7,800
€ 9,500
€ 12,500
100 – 250 participants
€ 8,000
€ 10,500
€ 12,500
€ 16,000
250 – 1000 participants
€ 15,000
€ 20,000

*Not-for-profit rates are available for not-for-profit organisations with an annual operational budget of less than €20 million

SYMPOSIA GUIDELINES

8-11 November 2022

Symposia take place virtually through the conference platform during core programme hours, dates of presentation are allocated by the Secretariat to accommodate the complexity of the programme and minimise the overlap of tracks.

Symposia will be offered in the below time slots:

  • Between 11:00 and 13:50 CET
  • Between 15:00 and 17:50 CET

80 minutes

Symposia will include a live introduction, pre-recorded presentations and a final live Q&A

Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process.

The list of tracks are available here.

Symposia should have one to two individuals serving as chairs. Chairs play the role of coordinators, communicate with speakers, submit the session online, liaise with the Secretariat about changes, introduce the session and moderate the Q&A at the close of the session.

Minimum of four and maximum of five speakers.

Describe the overall objective of the session in 150 words or less (minimum of 10)

A short description of 100 words or fewer should be submitted for each presentation. The presentation description will be considered for publication in the Abstract Book and in the online programme.

A biography of no more than 100 words must be submitted for each proposed speaker. The biography will be considered for publication in the online programme.

Online submissions are now closed (Deadline was 12 May 2022)

Symposia are peer-reviewed by a minimum of three experts and assessed based on objectives, relevance/advances in the field, potential impact coherence of session, originality, and country representation.

Symposia covering novel, emerging or previously neglected topics and those presenting new methodologies or significant new data will be given priority.

Read more about the review system

The Union is committed to promoting people-centred language in all conference abstracts and presentations. When drafting your submissions, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.

Please note, proposals using stigmatising language will be penalised in the review process.

Below is the list of stigmatising words which will be highlighted for reviewers for consideration:

–        TB suspect (recommended alternatives: ‘person to be evaluated for TB’ or ‘person with TB symptoms’ or ‘presumptive TB’)

–        Compliance / Non-compliance

–        Defaulter / Default (‘person lost to follow-up’ or ‘treatment non-completion’);

–        TB suspect (recommended alternatives: person to be evaluated for TB/ person with TB symptoms/presumptive TB)

–        Compliance / Non-compliance

–        Defaulter / Default (recommended alternatives: person lost to follow-up/treatment non-completion);

–        TB Control (recommended alternative: TB prevention and care)

–        Patient / TB patient / Patient-centred care (recommended alternatives: person with TB/ person affected by TB/ person-centered care

–        Alien resident

–        Illegal /Alien

–        He/His / She/Her (recommended alternatives: they/them/ theirs)

Please make sure that you are entering the active email address of the chairs as all communication will be made to the email addresses you enter.

IMPORTANT: Each chair and speaker must use one single email address for identification purpose in our submission, registration and conference virtual platforms. Otherwise, the system will not recognise the user.

Notification about the status of the submission will be emailed to the session chairs and submitter by the end of June.

All delegates registered for the conference can attend symposia as a part of the core programme.

Speakers and chairs must register for the conference.

If selected, the chairs and speakers agree to the attached information relating to the release, recording and publication of their presentation and session.

POST-GRADUATE COURSE GUIDELINES

Courses will be held from October to December (excluding the Union World Conference dates from 8-11 November 2022). The specific dates of presentation will be confirmed once the session is accepted.

Courses are up to three hours long. The session preferred length should be indicated during the online submission process: 90, 120 or 180 minutes.

Post-graduate courses will be scheduled between 13:00 and 17:00 CET according to the duration of the session.

Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process.

The list of tracks are available here.

All post-graduate courses will be virtual. They will take place “live” and will be recorded as they happen. They will be offered as didactic activities of 90, 120 or 180 minutes with a discussion time at the end of the session.

Post-graduate courses should have one or two coordinators. They will be responsible for communicating with speakers, promptly liaising with the Secretariat about the session agenda, changes and facilitating or co-facilitating the course.

Submitters will also have the option to include up to two chairs that will moderate the session. In this case and for diversity purposes, it is important that the coordinators of the session do not chair sessions they coordinate.

A minimum of four and a maximum of five speakers according to the length of the session.

Description sub-heading should include course objectives, expected outputs/outcomes and relevance of the topic for the target audience in 300 words or fewer.

Each course should be organised around a specific theme, have clear learning objectives and specific knowledge to be gained. The agenda must include time for discussion. 

If accepted, this description will be available online for participants.

A short description of 100 words or fewer must be submitted for each presentation.

A biography of no more than 100 words must be submitted for each proposed speaker.

Online submissions are now closed (Deadline was 12 May 2022)

Post-graduate courses are assessed based on objectives, relevance, presentation, originality, utilisation of evidence, geographical impact and country.

The Union is committed to promoting people-centred language in all conference abstracts and presentations. When drafting your submissions, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.

Please note, proposals using stigmatising language will be penalised in the review process.

Below is the list of stigmatising words which will be highlighted for reviewers for consideration:

–        TB suspect (recommended alternatives: person to be evaluated for TB/ person with TB symptoms/presumptive TB)

–        Compliance / Non-compliance

–        Defaulter / Default (recommended alternatives: person lost to follow-up/treatment non-completion);

–        TB Control (recommended alternative: TB prevention and care)

–        Patient / TB patient / Patient-centred care (recommended alternatives: person with TB/ person affected by TB/ person-centered care

–        Alien resident

–        Illegal /Alien

–        He/His / She/Her (recommended alternatives: they/them/ theirs)

 

Please make sure that you enter the active email address of each coordinator, speaker and chair. All communication will be made with these email addresses.

Notification about the status of the submission will be emailed to the session chairs and submitter by the end of June.

Course organisers are required to pay a fee of € 2,500 to organise their session online. Courses will be open to all according to the organisers’ gauge.

If selected, the chairs, coordinators and speakers agree to the attached information relating to the release, recording and publication of their presentation and session.

WORKSHOP GUIDELINES

Workshops will be from October to December (excluding the Union World Conference dates from 8-11 November 2022). The specific dates of presentation will be confirmed once the session is accepted.

Workshops are up to three hours long. The session preferred length should be indicated during the online submission process: 120 or 180 minutes.

Workshops will be scheduled between 13:00 and 17:00 CET according to the duration of the session.

Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process.

The list of tracks are available here.

The session will take place “live” and will be recorded as it happens. Interactivity is recommended for the proposed format consisting in a practical and audience-engaging session of 120 or 180 minutes including not only presentations and practical exercises but also polls, quizzes, small case studies, simulations and/or multiple-choice questions.

A maximum of five break-out rooms will be offered for workshops.  

Workshops should have one or two coordinators. They will be responsible for communicating with speakers, promptly liaising with the Secretariat about the session agenda, changes and facilitating or co-facilitating the workshop.

Submitters will also have the option to include up to two workshop chairs. In this case and for diversity purposes, it is important that the coordinators of the session do not chair sessions they coordinate.

A minimum of four and a maximum of five speakers according to the duration of the session.

Description sub-heading should include workshop objectives, specific skills and knowledge to be gained, expected outputs/outcomes and relevance of the topic for the target audience in 300 words or fewer.

Active learning and participation are expected including in the presentation format (i.e. videos). The session agenda should include ample time for discussion and interactive activities.

A short description of 100 words or fewer must be submitted for each presentation.

A biography of no more than 100 words must be submitted for each proposed speaker.

Online submissions are now closed (Deadline was 12 May 2022)

Workshops are assessed based on objectives, relevance, presentation, originality, utilisation of evidence, geographical impact, and country representation. The session outline must be in line with the session selected format.

The Union is committed to promoting people-centred language in all conference abstracts and presentations. When drafting your submissions, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.

Please note, proposals using stigmatising language will be penalised in the review process.

Below is the list of stigmatising words which will be highlighted for reviewers for consideration:

–        TB suspect (recommended alternatives: person to be evaluated for TB/ person with TB symptoms/presumptive TB)

–        Compliance / Non-compliance

–        Defaulter / Default (recommended alternatives: person lost to follow-up/treatment non-completion);

–        TB Control (recommended alternative: TB prevention and care)

–        Patient / TB patient / Patient-centred care (recommended alternatives: person with TB/ person affected by TB/ person-centered care

–        Alien resident

–        Illegal /Alien

–        He/His / She/Her (recommended alternatives: they/them/ theirs)

Please make sure that you enter the active email address of each coordinator, speaker and chair. All communication will be made with these email addresses.

Notification about the status of the submission will be emailed to the session chairs and submitter by the end of June.

Workshop organisers are required to pay a fee of € 2,500 to organise their session online. Workshops will be open to all according to the organisers’ gauge.

If selected, the chairs and speakers agree to the attached information relating to the release, recording and publication of their presentation and session.

WORKSHOPS & POST-GRADUATE COURSES FEE: € 2,500

SESSIONS REVIEW SYSTEM: SYMPOSIA, POST-GRADUATE COURSES AND WORKSHOPS

TOPICS TO BE SCORED EXPECTED SCORING
Objectives

Clear and concise statements adequately describe what the authors/presenters expect participants to take away after the session.

0 = not described
1 = very poor
2 = poor
3 = average
4 = above average
5 = excellent
(Weight = 0.5)

Coherence of sessions

Titles of presentations describe its contents appropriately, contents of the individual presentations are consistent with the objectives of the session and there is a noticeable theme across presentations.

0 = not described
1 = very poor
2 = poor
3 = average
4 = above average
5 = excellent
(Weight = 1)

Relevance/ advances in the field

Sessions are on topics of current interest as well as new evidence/information, approaches and updates on practice related to the subject are provided.

0 = not described
1 = very poor
2 = poor
3 = average
4 = above average
5 = excellent
(Weight = 1)

Impact

Findings presented that are likely to change participant knowledge and/or practice.

0 = not described
1 = very poor
2 = poor
3 = average
4 = above average
5 = excellent
(Weight = 1)

Stigmatising language

Please follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications. Key stigmatising words/phrases will be highlighted by the system for reviewers to consider. 

-1 = yes
0 = no
(Weight = 1)

Country representation

This will be pre-populated by the Secretariat

0 = only 1 country represented
1 = two to three countries represented
2 = four or more countries represented
(Weight = 1)

Maximum score: 19.5

SATELLITE SESSION GUIDELINES

8-11 November 2022

Session submitters will be able to mention their preferred date of presentation, but the CCSA reserves the right to offer another date to minimise conflict in the programme and maximise attendance.  

Satellite sessions are solely scheduled outside of core conference hours for 60 minutes in the morning from 09:45 to 10:45 or 90 minutes in the afternoon from 18:15 to 19:45.

Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process.

The list of tracks are available here.

  • Educational
  • Industry

The formats offered for satellite sessions are either:

  • A 60-minute fully pre-recorded morning session including an introduction and a set of presentations.
  • Or a 90-minute afternoon session including a live introduction, a set of pre-recorded presentations and a live Q&A.

Satellite Sessions should have one or two chairs. They will be responsible for coordinating the session, communicating with speakers, promptly informing the Secretariat about changes, and introducing and chairing or co-chairing the session.

The maximum number of presentations is five. A minimum of four and maximum of five speakers is required. Chairs are not included in this speaker count.

The Union offers to individuals, non-profit groups, organisations, or commercial entities the opportunity to showcase their work, research and programmes, or draw more attention to a specific subject or area by organising a satellite session. The sponsor of a satellite session is to be identified and mentioned in the submission form. Satellite sessions not including sponsor information will not be considered for review.

Describe the overall objectives of the session in 150 words or less (minimum of 10, maximum of 150).

A short description of 100 words or fewer should be submitted for each presentation. The presentation description will be considered for publication in the online programme.

A biography of no more than 100 words must be submitted for each proposed speaker. The biography will be considered for publication in the online programme.

Satellite sessions submitted by 30 June will receive notification by 11 July. If there are spaces remaining, there will be a second round of satellite session submissions between 1 July and 25 August. Notifications for the second round will be sent by 1 September.

As the conference will be virtual, early submissions are strongly recommended to allow sufficient time for the upload and recording of the presentations of your session usually scheduled in September.

The session will be reviewed for compliance with The Union’s mission and vision. There will be two rounds of reviews and notifications (see the section above). Proposals submitted in the first round will be given priority in slot selection.

The Union is committed to promoting people-centred language in all conference abstracts and presentations. When drafting your submissions, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.

Please note, proposals using stigmatising language will be penalised in the review process.

Below is the list of stigmatising words which will be highlighted for reviewers for consideration:

–        TB suspect (recommended alternatives: person to be evaluated for TB/ person with TB symptoms/presumptive TB)

–        Compliance / Non-compliance

–        Defaulter / Default (recommended alternatives: person lost to follow-up/treatment non-completion);

–        TB Control (recommended alternative: TB prevention and care)

–        Patient / TB patient / Patient-centred care (recommended alternatives: person with TB/ person affected by TB/ person-centered care

–        Alien resident

–        Illegal /Alien

–        He/His / She/Her (recommended alternatives: they/them/ theirs)

Please make sure that you enter the active email address of each chair and speaker. All communication will be made to this email address.

IMPORTANT: Each chair and speaker must use one single email address for identification purposes in our submission, registration and conference virtual platforms. Otherwise, the system will not recognise the user.

Notifications for the first round of submissions will be emailed by 11 July.

Notifications for the second round of submissions will be emailed by 1 September

The satellite session organiser should ensure costs of registration for the speakers and chairpersons will be covered, whether they are financially responsible or the speakers and chairpersons pay for themselves.

Full session payment should be made within six weeks of approval. If no payment is received, the slot will be allocated to another proposal.

If selected, the session chairs, speakers and sponsors agree to the attached information relating to the release, recording and publication of their presentation and session.

SATELLITE SESSION SUBMISSION

Having carefully reviewed the guidelines, tracks and review criteria, please consult the below fees and make your submission here:

MORNING (60 MINUTES) PRIME TIME (90 MINUTES)
NGO rate*
NGO rate*
Less than 100 participants
€ 6,000
€ 7,800
€ 9,500
€ 12,500
100 – 250 participants
€ 8,000
€ 10,500
€ 12,500
€ 16,000
250 – 1000 participants
€ 15,000
€ 20,000

*Not-for-profit rates are available for not-for-profit organisations with an annual operational budget of less than €20 million

SYMPOSIA GUIDELINES

8-11 November 2022

Symposia take place virtually through the conference platform during core programme hours, dates of presentation are allocated by the Secretariat to accommodate the complexity of the programme and minimise the overlap of tracks.

Symposia will be offered in the below time slots:

  • Between 11:00 and 13:50 CET
  • Between 15:00 and 17:50 CET

80 minutes

Symposia will include a live introduction, pre-recorded presentations and a final live Q&A

Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process.

The list of tracks are available here.

Symposia should have one to two individuals serving as chairs. Chairs play the role of coordinators, communicate with speakers, submit the session online, liaise with the Secretariat about changes, introduce the session and moderate the Q&A at the close of the session.

Minimum of four and maximum of five speakers.

Describe the overall objective of the session in 150 words or less (minimum of 10)

A short description of 100 words or fewer should be submitted for each presentation. The presentation description will be considered for publication in the Abstract Book and in the online programme.

A biography of no more than 100 words must be submitted for each proposed speaker. The biography will be considered for publication in the online programme.

Online submissions are now closed (Deadline was 12 May 2022)

Symposia are peer-reviewed by a minimum of three experts and assessed based on objectives, relevance/advances in the field, potential impact coherence of session, originality, and country representation.

Symposia covering novel, emerging or previously neglected topics and those presenting new methodologies or significant new data will be given priority.

Read more about the review system

The Union is committed to promoting people-centred language in all conference abstracts and presentations. When drafting your submissions, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.

Please note, proposals using stigmatising language will be penalised in the review process.

Below is the list of stigmatising words which will be highlighted for reviewers for consideration:

–        TB suspect (recommended alternatives: ‘person to be evaluated for TB’ or ‘person with TB symptoms’ or ‘presumptive TB’)

–        Compliance / Non-compliance

–        Defaulter / Default (‘person lost to follow-up’ or ‘treatment non-completion’);

–        TB suspect (recommended alternatives: person to be evaluated for TB/ person with TB symptoms/presumptive TB)

–        Compliance / Non-compliance

–        Defaulter / Default (recommended alternatives: person lost to follow-up/treatment non-completion);

–        TB Control (recommended alternative: TB prevention and care)

–        Patient / TB patient / Patient-centred care (recommended alternatives: person with TB/ person affected by TB/ person-centered care

–        Alien resident

–        Illegal /Alien

–        He/His / She/Her (recommended alternatives: they/them/ theirs)

Please make sure that you are entering the active email address of the chairs as all communication will be made to the email addresses you enter.

IMPORTANT: Each chair and speaker must use one single email address for identification purpose in our submission, registration and conference virtual platforms. Otherwise, the system will not recognise the user.

Notification about the status of the submission will be emailed to the session chairs and submitter by the end of June.

All delegates registered for the conference can attend symposia as a part of the core programme.

Speakers and chairs must register for the conference.

If selected, the chairs and speakers agree to the attached information relating to the release, recording and publication of their presentation and session.

POST-GRADUATE COURSE GUIDELINES

Courses will be held from October to December (excluding the Union World Conference dates from 8-11 November 2022). The specific dates of presentation will be confirmed once the session is accepted.

Courses are up to three hours long. The session preferred length should be indicated during the online submission process: 90, 120 or 180 minutes.

Post-graduate courses will be scheduled between 13:00 and 17:00 CET according to the duration of the session.

Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process.

The list of tracks are available here.

All post-graduate courses will be virtual. They will take place “live” and will be recorded as they happen. They will be offered as didactic activities of 90, 120 or 180 minutes with a discussion time at the end of the session.

Post-graduate courses should have one or two coordinators. They will be responsible for communicating with speakers, promptly liaising with the Secretariat about the session agenda, changes and facilitating or co-facilitating the course.

Submitters will also have the option to include up to two chairs that will moderate the session. In this case and for diversity purposes, it is important that the coordinators of the session do not chair sessions they coordinate.

A minimum of four and a maximum of five speakers according to the length of the session.

Description sub-heading should include course objectives, expected outputs/outcomes and relevance of the topic for the target audience in 300 words or fewer.

Each course should be organised around a specific theme, have clear learning objectives and specific knowledge to be gained. The agenda must include time for discussion. 

If accepted, this description will be available online for participants.

A short description of 100 words or fewer must be submitted for each presentation.

A biography of no more than 100 words must be submitted for each proposed speaker.

Online submissions are now closed (Deadline was 12 May 2022)

Post-graduate courses are assessed based on objectives, relevance, presentation, originality, utilisation of evidence, geographical impact and country.

The Union is committed to promoting people-centred language in all conference abstracts and presentations. When drafting your submissions, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.

Please note, proposals using stigmatising language will be penalised in the review process.

Below is the list of stigmatising words which will be highlighted for reviewers for consideration:

–        TB suspect (recommended alternatives: person to be evaluated for TB/ person with TB symptoms/presumptive TB)

–        Compliance / Non-compliance

–        Defaulter / Default (recommended alternatives: person lost to follow-up/treatment non-completion);

–        TB Control (recommended alternative: TB prevention and care)

–        Patient / TB patient / Patient-centred care (recommended alternatives: person with TB/ person affected by TB/ person-centered care

–        Alien resident

–        Illegal /Alien

–        He/His / She/Her (recommended alternatives: they/them/ theirs)

 

Please make sure that you enter the active email address of each coordinator, speaker and chair. All communication will be made with these email addresses.

Notification about the status of the submission will be emailed to the session chairs and submitter by the end of June.

Course organisers are required to pay a fee of € 2,500 to organise their session online. Courses will be open to all according to the organisers’ gauge.

If selected, the chairs, coordinators and speakers agree to the attached information relating to the release, recording and publication of their presentation and session.

WORKSHOP GUIDELINES

Workshops will be from October to December (excluding the Union World Conference dates from 8-11 November 2022). The specific dates of presentation will be confirmed once the session is accepted.

Workshops are up to three hours long. The session preferred length should be indicated during the online submission process: 120 or 180 minutes.

Workshops will be scheduled between 13:00 and 17:00 CET according to the duration of the session.

Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process.

The list of tracks are available here.

The session will take place “live” and will be recorded as it happens. Interactivity is recommended for the proposed format consisting in a practical and audience-engaging session of 120 or 180 minutes including not only presentations and practical exercises but also polls, quizzes, small case studies, simulations and/or multiple-choice questions.

A maximum of five break-out rooms will be offered for workshops.  

Workshops should have one or two coordinators. They will be responsible for communicating with speakers, promptly liaising with the Secretariat about the session agenda, changes and facilitating or co-facilitating the workshop.

Submitters will also have the option to include up to two workshop chairs. In this case and for diversity purposes, it is important that the coordinators of the session do not chair sessions they coordinate.

A minimum of four and a maximum of five speakers according to the duration of the session.

Description sub-heading should include workshop objectives, specific skills and knowledge to be gained, expected outputs/outcomes and relevance of the topic for the target audience in 300 words or fewer.

Active learning and participation are expected including in the presentation format (i.e. videos). The session agenda should include ample time for discussion and interactive activities.

A short description of 100 words or fewer must be submitted for each presentation.

A biography of no more than 100 words must be submitted for each proposed speaker.

Online submissions are now closed (Deadline was 12 May 2022)

Workshops are assessed based on objectives, relevance, presentation, originality, utilisation of evidence, geographical impact, and country representation. The session outline must be in line with the session selected format.

The Union is committed to promoting people-centred language in all conference abstracts and presentations. When drafting your submissions, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.

Please note, proposals using stigmatising language will be penalised in the review process.

Below is the list of stigmatising words which will be highlighted for reviewers for consideration:

–        TB suspect (recommended alternatives: person to be evaluated for TB/ person with TB symptoms/presumptive TB)

–        Compliance / Non-compliance

–        Defaulter / Default (recommended alternatives: person lost to follow-up/treatment non-completion);

–        TB Control (recommended alternative: TB prevention and care)

–        Patient / TB patient / Patient-centred care (recommended alternatives: person with TB/ person affected by TB/ person-centered care

–        Alien resident

–        Illegal /Alien

–        He/His / She/Her (recommended alternatives: they/them/ theirs)

Please make sure that you enter the active email address of each coordinator, speaker and chair. All communication will be made with these email addresses.

Notification about the status of the submission will be emailed to the session chairs and submitter by the end of June.

Workshop organisers are required to pay a fee of € 2,500 to organise their session online. Workshops will be open to all according to the organisers’ gauge.

If selected, the chairs and speakers agree to the attached information relating to the release, recording and publication of their presentation and session.

WORKSHOPS & POST-GRADUATE COURSES FEE: € 2,500

SESSIONS REVIEW SYSTEM: SYMPOSIA, POST-GRADUATE COURSES AND WORKSHOPS

TOPICS TO BE SCORED EXPECTED SCORING
Objectives

Clear and concise statements adequately describe what the authors/presenters expect participants to take away after the session.

0 = not described
1 = very poor
2 = poor
3 = average
4 = above average
5 = excellent
(Weight = 0.5)

Coherence of sessions

Titles of presentations describe its contents appropriately, contents of the individual presentations are consistent with the objectives of the session and there is a noticeable theme across presentations.

0 = not described
1 = very poor
2 = poor
3 = average
4 = above average
5 = excellent
(Weight = 1)

Relevance/ advances in the field

Sessions are on topics of current interest as well as new evidence/information, approaches and updates on practice related to the subject are provided.

0 = not described
1 = very poor
2 = poor
3 = average
4 = above average
5 = excellent
(Weight = 1)

Impact

Findings presented that are likely to change participant knowledge and/or practice.

0 = not described
1 = very poor
2 = poor
3 = average
4 = above average
5 = excellent
(Weight = 1)

Stigmatising language

Please follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications. Key stigmatising words/phrases will be highlighted by the system for reviewers to consider. 

-1 = yes
0 = no
(Weight = 1)

Country representation

This will be pre-populated by the Secretariat

0 = only 1 country represented
1 = two to three countries represented
2 = four or more countries represented
(Weight = 1)

Maximum score: 19.5

Abstract Mentor Programme

The goal of The Union’s Abstract Mentor Programme is to provide an opportunity for individuals with limited experience writing and submitting abstracts to work with a volunteer mentor (someone with notable experience). Mentors review and provide feedback on the writing and content of an abstract.
 

Steps: 

  1. Prepare a draft abstract in accordance with the conference abstract submission guidelines.
  2. Perform spelling and grammar check  (e.g. Office Word spelling and grammar function).
  3. Submit your draft abstract for mentor feed-back by emailing it to mentoring@theunion.org by 5 April to receive feedback before 20 April.
  4. Please make sure to include the track and the correct number of words in your abstract.

General rules: 

  • The process is neither anonymous for the mentor nor for the mentee. The draft abstract submitted to the mentor must follow the submission guidelines.
  • Each delegate is allowed to submit only one abstract to the mentorship programme.
  • The administrator of the mentorship programme will immediately return draft abstracts to the author without review if they do not follow the submission guidelines.
  • Mentors assist by reviewing the content, writing and format. Some technical support on research methods, analysis, or the report of results may be provided.
  • Mentors cannot indicate if they think that the abstract is likely to be selected or not.​
If you have any questions, please contact mentoring@theunion.org.  
 

List of Tracks

Scope for this track includes basic sciences, pre-clinical and product development for TB and other lung health conditions
A1. Immunology – research into diagnostics and immunity
A2. Drug and vaccine development, including for COVID-19
A3. TB diagnostics, including drug-resistance determination – Technical aspects and new developments
A4. Imaging and image analysis for diagnostics
A5. COVID-19: molecular and immuno diagnostics
Scope for this track includes clinical trials, pragmatic trials, operational research on prevention, diagnosis and treatment of TB and other lung health conditions, including post-TB lung disease. Targeted populations may include children or any other age group, vulnerable sub-populations or people living with other co-morbidities.
B1. TB diagnostics – Operational and clinical studies
B2. TB laboratory service implementation and operations
B3. Clinical trials and operational research for new treatments for TB (for adults and children)
B4. Clinical trials and operational research for new treatments for other lung disease (for adults and children)
B5. Lung health across the life course
B6. Active case finding and contact investigation for TB
B7. Identification and management of TB infection
B8. TB and comorbidities: including HIV and diabetes
B9 COVID-19: clinical trials and operational research
B10. Health and well-being post TB
B11. Transmission dynamics and bioaerosols
B12. Vaccine trials
Scope for this track includes the review and evaluation of global and local policies, clinical practices and programmatic implementation across the spectrum of prevention, diagnosis and treatment of TB and other lung health conditions, including post-TB lung disease; including research on improvement of current policies and practices
C1. Implementation of TPT
C2. Care and treatment of TB (drug-sensitive and drug-resistant TB)
C3. Maternal and child TB
C4. Lung health across the life course
C5. Health and well-being post TB
C6. Person-centred care
C7. Access to quality TB care and services
C8. Global and local policies and politics, including funding and accountability
C9. Health education and training about TB
C10. COVID-19: policies and clinical implementation
C11. Cost-effectiveness of TB and lung health interventions
Scope for this track includes all aspects of epidemiology relating to TB, lung disease and comorbidities such as HIV.
D1. TB epidemiology across the life course
D2. Lung health epidemiology across the life course (COPD, pneumonia, asthma and other lung health conditions)
D3. Air quality and lung health
D4. Latent TB infection (LTBI) and control across the life course
D5. Infection prevention and control of TB (and other airborne diseases affecting lung health e.g. SARS CoV-2)
D6. Health and well-being post TB
D7. HIV-TB and other HIV-related lung health
D8. Modelling, including modelling of COVID-19: the effect of social controls, preparedness and lessons for other infectious diseases.
D9. COVID-19 epidemiology
Scope includes research on and assessment of social, political, legal and human rights factors, stigma and discrimination influencing prevention, treatment, care and support for persons impacted by lung health issues, as well as communication of these issues to relevant stakeholders.
E1. Civil society, advocacy and community engagement
E2. Key affected populations: behavioural, social, and cultural issues and contexts
E3. Human rights and ethics
E4. Communication/social media
Scope for this track includes studies on the epidemiology, prevention, diagnosis, and treatment challenges posed by zoonotic tuberculosis caused primarily by Mycobacterium bovis; to assist animal and public health agencies in more effectively controlling this disease and collaborating on field and laboratory research.
F1. Basic science and zoonotic diagnostics
F2. Zoonotic treatment
F3. Zoonotic epidemiology
F4. One Health
Scope of this track includes epidemiology, health effects of tobacco and nicotine products as well as  tobacco industry interventions to health policies
G1. Tobacco and comorbidities: including NCDs, TB and HIV
G2. Tobacco control and tobacco industry interference
G3. MPOWER for tobacco control
G4. Tobacco-related epidemiology
G5. E-cigarettes and non-combustible tobacco products
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